Detroit public schools accounts payable

Detroit Public Schools Community District reduced the number of audit findings from six to two during the audit. The District has continued to implement financial processes to eliminate the final two audit findings. The auditor cited shortcomings that include, among other things, improperly recorded transactions, misclassified balances and unrecorded transactions.

The auditors said they believe the problems arose because the district did not put adequate resources into key accounting functions. As part of the bailout, the school district was split into two separate entities, a Detroit Public Schools Community District DPSCD to run the schools, and a Detroit Public Schools DPS that exists only to collect current property tax levies and pay off debt accumulated in the past.

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When a requisition is approved, a purchase order is sent to the vendor for the goods or services. Under the old procedures, some vendors sent invoices directly to the schools, where a principal could approve them.

But the Shy scandal showed the danger of that approach. Now, invoices will be submitted to the accounts payable department at the district's central office. That is a new step. Demetriou said that he and Superintendent Alycia Meriweather explained the new procedures to the principals at a meeting April 7 that included representatives from the district's human resources department and its legal team.

Principals were required to sign a principal accountability form, a two-page document acknowledging that they had received and agreed to follow the district's code of ethics and conflict of interest policy and its new vendor payment process. The form required principals to disclose any family members who work for vendors that have contracts with their schools.

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